by Julie
If I’d ever been a Boy Scout (mighty difficult since I’m a girl), I’d have been the poster child for their motto, “Be Prepared.”
I was the school kid with the burgeoning backpack loaded with nearly every classes’ book just “in case” I wanted to reference one once I got home, even if there was no imminent homework assignment. Yeah, the spinal scoliosis was worth it.
I am also the international traveler who carries dry laundry detergent in a baggie (so liquid won’t leak and so much lighter), an index card with exchange rates and equivalents for USD $1, $10, $50, $100 for at-a-glance market negotiations, and pre-addressed labels to expedite the postcard writing process. All packed in my carefully researched mini pack with just the right pockets (and style quotient).
Some might call this OCD. Little did I know I was simply in training for my career.
As a producer, prop and wardrobe stylist, my job is to have anything anyone could need on a shoot, even if they have not requested it. Anticipating needs. And, it is also my job to have packed this stuff in a way that any of us can find “it” once we do realize we need “it.” Because when the need arises, it will be immediate!
The same goes for my photographer. Forgetting a critical piece of gear can be a major drag.
When I get ready for a big trip, I make lists weeks in advance. When I wake up in the middle of the night with another idea for something I want to be sure to take, I simply grab my tablet on the bedside table, jot down the note, and return to peaceful slumber- with a clear conscience and trusty list.
So, when we are prepping for a big shoot, particularly when it’s a location shoot away from the studio, we keep lists too. Depending on how anal retentive you are by nature, you may want to prep some lists with the basics, have categories pre-designed, maybe even include an inventory list of sorts to jog your memory. You may be less likely to forget that extension cable if you have a box next to it on your list to check off?
Be prepared. Be ready. Be a good Scout. Once your ducks are in a row, your mind can be free to do your best work.
And have a great trip!
Here’s a few pix to illustrate just some of the “stuff” required on a recent shoot….what you don’t see is the photo van loaded with gear plus more “stuff” like you see in these shots!

Packed Up Day Before Shoot

Just a sampling of some of the props/wardrobe (photo gear unpacked elsewhere) that got hauled to a recent "fishing buddies/lifestyle" shoot.

Looking across just some of our production items to where the shoot was actually occurring at the lake.